In-Out document Register and option to specify the physical location of the document are the main new functionalities included in version 1.1.0.
New feature: In-Out Register
Each company holds a register for the incoming or outgoing documents. Most of the time the document is addressed to a specific employee. So, the document would be registered and then the problems appear. You have to find, deliver and, maybe, get a signed receipt from the addressee.
Now, any document managed by KeyDoc can be added to the electronic register. It will receive an auto generated registration number and additional attributes.
KeyDoc offers the option to set a responsible for the document and a due date for the response. The responsible will be notified by the software that a new responsibility has been assigned to him (her).
The responsibility can be reassigned or the due date can be modified. Both the new responsible and the old responsible will be notified about the changes.
The Register offers a set of filters. Finding a registered document is fast and easy by using filter combinations.
- Document type: In or Out;
- Registration date;
- Document code: auto generated based on your configuration;
- Partner name;
- Partner date;
- Partner registration date;
- Status: Waiting, In Work or Finalised. You have the option to specify the available list of document status;
- Due Date;
- Responsible: selection from the user list;
New feature: Physical location of the document
Some official or commercial documents must be stored in physical form. In order to work with those documents, you will make an electronic copy and add it to KeyDoc.
Another situation is when your physical archive is extremely big and goes back several years.
You may choose not to create an electronic archive containing the full content but only references to physical documents.
In this case, you’ll add a short descriptive document, including some keywords, in KeyDoc and you may want to specify the location of the original document.
In order to consult the original document you’ll have to find it first.
KeyDoc offers now the option to record the location of the physical document, by specifying the room, the cabinet, and the file where the document is stored.
The functionality is available in the Document Detail interface.
Download for free the full functional version and test it for a period of 30 days.
Request a demo: KeyDoc Demo.
Let us know what you think about it and we’ll try to make it even better.
About Key Soft
We are offering software solutions for business management. Our mission is to help companies solve their most complex business problems, get to market quickly, generate new revenue, and build unique strategic advantages.
In addition, we help clients to integrate business practices, processes and technologies, lower operating costs, shorten inventory cycles, and increase profitability.
For details, please visit www.keysoft.ro.